Your Guide to Event Planning in a Virtual Workspace
Events are looking a little different now, but they still require careful planning and organization — whether it's a small wedding, online conference, or digital corporate event.
Stormboard’s Event Planning Template will help you keep all of your ideas and inspirations organized and on track. Whether you are planning an event during COVID restrictions or an event that will be held in the future, this template is useful for business owners and event planners trying to navigate the new rules for hosting gatherings with various amounts of people. Or, if you are looking to postpone your previously upcoming event, such as your summer wedding, you can keep track of the logistics you need to put on hold and move to your newly expected event date.
Event Tracking During- and Post-COVID
Where do I start?
The first thing any event planner should do is check out all governing body regulations and re-opening projections — this is especially important if you are looking to host an event during re-opening. Use the following questions to ensure you are in accordance with provincial/state re-opening regulations and municipal regulations:
How many are allowed to gather?
Will holding my event indoors or outdoors affect the gathering numbers?
Can I ensure that I will be following all safety standards at my event?
Can I incur the cost of any new materials needed and any more hands to help with logistics?
Are my event participants still willing to come?
How do I access information and ensure I am following rules as they change?
A great way to monitor for governing body updates is to add phone notifications on post-pandemic news and to subscribe to any newsletters on regulations and safety guidelines as they come up for your venue, event type, and general rules.
How do I keep track of all my new event logistics?
You most likely have to change or update every logistical aspect of your upcoming event, and while this can be a headache, Stormboard has an easy software solution. Signing up for Stormboard software gives you, your team, vendors, participants, and any applicable individuals real-time access to updated logistical information and tasks that need to be executed in order to keep your event planning running smoothly.
Stormboard’s Event Planning Template
Because Stormboard allows for editing to be done in real-time from any device, last-minute changes (even during an event) are easy to complete.
Storms (what we call your digital workspace) can be worked on by multiple people at any time from any device, so before, during, and after an event, everyone involved can contribute and access key information no matter where they are located.
For example, if you are organizing a digital conference, the planner, assistants, and anyone else involved can all be on their own devices anywhere they happen to be and will still be able to work on the same Storm. Any changes will be seen by the other team members, so if the entertainment cancels a few weeks (or days) before the event, the team can easily find other options in the Storm section ‘Entertainment’ that they used to brainstorm while planning.
Using this template, your events will be planned and executed with maximum efficiency.
Stormboard’s Event Planning Template
This template is divided into ten key sections that will help you decide on a Venue, Theme, Agenda for the event, the Menu, Staffing Requirements, Presentation (or speech) topics, Entertainment options, Marketing or invitations, Equipment and Supplies required, and all of your important Contacts.
This is an ideal template for anyone getting ready to organize and execute an event of any kind and any size. The Event Planning template will work whether you are a big organization planning a gala or conference, or a schoolteacher planning a class birthday party. No event is excluded from this easy to use template!
Are you interested in trying the template out for your next event? Click here to sign up for a free trial!
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